Partnering with 3 Boys Poker Parties is a great way to fundraise for your event. Check out the outline below with all you need to know to help make your fundraiser a success!
4. Determining Ticket Price
5. Things to know/do before the event
Generally when asked the question, "How much money are you trying to raise at this event?" most people realize that they haven't given it enough thought or have a totally unrealistic number in mind with no plan behind it. Having a realistic goal of how much money you would like to raise is the key starting point. It should
determine the price of your entrance fee and the limit of your expenses.
Revenue for a fund-raiser will typically take the form of one, some, or all of the following:
Delegate the task of ticket sales to more than one person. It is far easier for 20 people to each sell 10 tickets than it is for 1 person to sell 200 tickets. Hold each of these 20 people responsible for the sale of their allotment of tickets. Bottom Line: This is usually your primary source of revenue and the financial success of your event depends on meeting your goal of tickets sold.
Find at least one table sponsor for each casino table being used and the sponsored amount should generally at least cover the table cost. Encourage your sponsors to provide "gag" gifts that promote their business to be distributed at "their" table. For example - a blackjack table sponsored by a dentist could give away a free toothbrush (with the sponsor's name imprinted) for each blackjack that is dealt. Or, the dealer could be dressed in the sponsor uniform. Make your sponsors feel as though they are getting value for their donation and not only are they more likely to attend the event, getting a similar sponsorship the next year will be much easier. Bottom Line: Table sponsorship should cover at least the entire rental cost of the casino equipment and staff.
This will vary depending on the type of event. Ticket prices and what people are getting for their money will generally determine whether guest's drinks are included in the ticket price or if they need to pay for them. Typically, the more expensive the entrance fees the less likely you are to charge additional for drinks. On "drink inclusive" events a limited bar (beer, wine, soda) is suggested to curb costs. On other events entrance fee usually includes two "drinks tickets" which are typically redeemed at a rate of one ticket for a soft drink and two tickets for wine or beer. Additional drinks require the purchase of more drink tickets. Bottom Line: Drinks can vary between being a good source of revenue to being a very large expense. Manage your bar wisely.
This follows a similar format to your drinks. Bottom Line: Don't leave people feeling "short changed" because of poor quality or insufficient food. However, don't spend all your money on providing a spectacular meal because that is not the focus of this type of evening.
These are often incorporated into a casino evening and offer the following advantages/disadvantages:
Live auctions can generate a tremendous amount of revenue for the event, if done correctly. There are severalkey ingredients to a successful live auction. Maintain a captive audience - shut down all other activity during this time. Shorter is better - your live auction should run no more than 30-40 minutes. Less is more - have only a few; generally less than 10 - high ticket items for auction. Use a dynamic auctioneer. Bottom Line: Keep the live auction short and it can be very, very sweet.
As part of their entrance fee guests are usually given an initial "stake" of script or funny money. If they lose this initial stake they should have the option of acquiring more money for a token "donation." This is an additional source of revenue though generally not to the extent that hosts expect it to be primarily because guests, for the most part, play conservatively. You want to give your guests a sense of having received value for their entrance ticket so be sure to include enough script money in their package. Make the additional "donation" an amount that is a round number and covered by a single bill ($5, $10, $20, $50 etc.). Bottom Line: Keep the "donation" to an amount that encourages people to get more script rather than setting it too high and not having anyone buy in again.
Again, the fundamental rule regarding expenses is to keep them to a minimum without compromising your event. Typical expenses incurred hosting a casino event:
Invariably, free is the key word here. Attempt to secure a facility at no cost to your event. There are generally several organizations that are open to making their facility available at little or no charge.
Decorations and Props:
Often balloons and streamers or ribbon will suffice when decorating the event facility. Always weigh up the cost of any props you are considering using. People are typically not at your event for the decorations. Solicit donations if possible. However, prioritize a table sponsorship donation ahead of a prop donation almost every time.
Casino Equipment Rental:
Try to provide as accurate a head count as possible so the appropriate amount of equipment is supplied. Too much equipment on hand results in a bigger expense and having too few tables to accommodate your guests is one of the surest ways to spoil your event.
3 Boys Poker Parties will staff the tables with our professional, fun, courteous dealers!
Arrange with your beverage supplier to be able to return all unopened bottles. This way you only have to pay for the beverages you have sold.
Some facilities might require a one-night insurance coverage policy for your event, especially if you are not being charged for the venue.
The same applies to security and parking. This will vary with different locations and
organizations. Be aware of this possible cost when selecting a location.
Designate a team of volunteers to take care of the facility cleaning.
4. Determining Ticket Price
Ask the following questions:
We wish to raise $3500 from our event
Our intention is to sell 200 tickets
Our total expenses are $1500
$3500 + $1500 = $5000 (Gross)
$5000 / 200 tickets = $ 25 per ticket
What then needs to be determined is if this price is appropriate for what you intend to provide your guests and will your market support the sale of your proposed quantity of tickets at this price. Remember that you might even be under charging your guests! By selling the proposed number of tickets and following the guidelines above you will always realize at-least your intended net profit and in most cases a higher amount. However, if you don't sell your intended number of tickets or if your expenses are higher than budgeted; your net profit is adversely affected in both cases.
5. Things to know before the event:
Good Luck from the staff at 3 Boys Poker Parties!